Document Management
Scope
- Document Management System (DMS) Project for scanning, storing, indexing, and sharing books.
- DMS project is limited to scanned documents, though it certainly can be expanded to include any digitally stored content outside of the scope of this project.
Ownership and Copyright Constraints
- Access to all copyright content is restricted to Accounts in the DMS. The DMS Accounts are the Owners of the content.
- Contemporary or possibly contested materials will require additional Check In/Out protocol and content expiration for checked out documents.
- Content explicitly requiring only a single owner is owned by the Account that checks out the document and it is owned for the duration from check-out to check-in or expiration.
- Anonymous access can only be granted to the overall Titles catalog and documents that have licenses allowing public domain access. (e.g. Creative Commons, GPL, etc.)
Proof of Concept
Physical Requirements
Bill of Materials
Document Scanner | Auto Doc Feed (ADF), Duplex, and Flatbed | Epson GT3000? (looking into it) | Used but Functional or $2500 |
Binding Paper Cutter | 300 pages capacity Guillotine Cutter | Band Saw can be used for concept or Stack Paper Cutters | New Blade for saw or $600 |
PC Workstation | 2.5GHz, 2GB RAM, Firewire or SCSI for scanner, Windows 7, 32 bit, Adobe Acrobat X Prof, 1GbEth | 1280x1024 monitor or touch screen, keyboard, mouse, etc. | |
DMS Server VM | LAMP or WIMP, 500GB drive space (VHD expandable is OK) | ||
DMS Backupcache VM | Windows or Linux 500GB drive space (VHD expandable is OK) | Different Host from DMS server | |
DMS Public Interface Server VM | LAMP or WIMP minimal for web application to access the documents over the Internet | If security requires this | |
Subversion Edge Server VM | LAMP, Collab.net Subversion Edge, Ubuntu 12.0.4LTS (server), 120GB (VHD expanding OK), 2GB RAM (1GB will work if RAM is a constraint) | Can be used for the DMS and other software development projects at UAS |
System Constraints
System constraints are requirements or conditions that are expected to limit the overall performance of the system. In this case the system constraints will limit the rate that new documents can be added to the DMS. Exploiting these constraints will maximise the throughput of the DMS.
- Document Preparation
The ADF requires that the binding be removed and the pages manually separated prior to loading.
- Document Scanning
An operator must load the ADF, operate the scanner, and monitor its operation. The operator must be skilled enough to correct miss-feeds and jams
- Document Managment
The scanner operator must identify the document and enter that information into the DMS. The operator must associate the scanned document file with the DMS.