Document Management

Scope

• Document Management System (DMS) Project for scanning, storing, indexing, and sharing books.
• DMS project is limited to scanned documents, though it certainly can be expanded to include any digitally stored content outside of the scope of this project.

Ownership and Copyright Constraints

• Access to all copyright content is restricted to Accounts in the DMS. The DMS Accounts are the Owners of the content.
• Contemporary or possibly contested materials will require additional Check In/Out protocol and content expiration for checked out documents.
• Content explicitly requiring only a single owner is owned by the Account that checks out the document and it is owned for the duration from check-out to check-in or expiration.
• Anonymous access can only be granted to the overall Titles catalog and documents that have licenses allowing public domain access. (e.g. Creative Commons, GPL, etc.)

Proof of Concept

Physical Requirements

Bill of Materials

Document Scanner	Auto Doc Feed (ADF), Duplex, and Flatbed
Binding Paper Cutter	300 pages	Band Saw

System Constraints

System constraints are requirements or conditions that are expected to limit the overall performance of the system. In this case the system constraints will limit the rate that new documents can be added to the DMS. Exploiting these constraints will maximise the throughput of the DMS.

• Document Preparation

The ADF requires that the binding be removed and the pages manually separated prior to loading.

• Document Scanning

An operator must load the ADF, operate the scanner, and monitor its operation. The operator must be skilled enough to correct miss-feeds and jams

• Document Managment

The scanner operator must identify the document and enter that information into the DMS. The operator must associate the scanned document file with the DMS.