Trello is how we track TODO items in the space. This page exists to give some usage guidelines.
What is it
Trello is a kanban-card style tool consisting of columns filled with cards. Each card is a task. Cards contain discussion and updates about the task. If you click on a card, it will open revealing its contents.
Here's an example of a public board, containing a very few items: Basic Board
How do I contribute?
All keyholder's should be on the board already, but anyone who wants access will get it. Just ask.
Here's the link: Primary Board
On our primary board there are 5 columns:
High Priority: This contains the things which must be done quickly
Backlog: This contains all of the projects or tasks to be started
In progress: This contains all of the things which have been started
Completed: Things that are fully finished
Blocked: Things which require external help in order to be completed. This is where you should move tickets that you want to draw attention to.
If a board becomes too busy, we may create another board for tasks of that type. Currently the only other boards of note are: "Website" regarding all updates to the website, and "Events" regarding all of our event related setup.
New Cards / Tasks Guidelines
- All cards should have a brief title.
- All cards should have a good description (Available when you open the card).
- Cards containing many components should contain a checklist, which will be checked off as we work on it.
- Cards should contain all of the important discussion regarding that project/task. The goal is to have a central place where someone can immediately be 90% up to date with the status of that project/task, just by looking at the Trello card.
When creating a card, try to make the title as succinct as possible. "Intern Program" is a good title, whereas "We want to create an internship program whereby we communicate to students/young adults that we're looking for interns" is too verbose.
- Cards should have a due date, even if you set it for yourself.
- Cards should have an assignee, so people know what is happening.
- If you ask a question, you should use a flag like @flay or @here in order to get attention to it. People do not, by default, receive all updates. If you don't flag, people likely will not see your question until much later.
- Create new columns on your own.
- Make a ton of different boards.
It's easier to find things if they're mostly in one place. If a project is very large and merits it's own board, bring it up. The website is a good example of that.